Payments and Policies

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Payments and Policies


Checking In/Checking Out

We strongly encourage that any students under the age of 12 be accompanied by a parent/guardian on The bART premises. If a parent decides to drop off their child, they must first notify bART admin. The bART Center for Music is not responsible for unattended students. When the student is finished with their lesson, they must wait for their parent to pick them up in the waiting area near front reception. Please be sure to pick up your child promptly. Parents MUST come upstairs to pick up their child. Behavior that is in any way unruly or disruptive to our students is unacceptable. If this will not be possible, or if there are any issues regarding this matter, please contact the Registrar or the Executive Director.

In addition, all persons entering and exiting The bART premises MUST sign in and sign out on the sheet provided on the table at the front of the building. Please ask a staff member if you have any additional questions.


Student Absences and Makeup Lessons

Lessons cancelled by the student will not be made up, nor will a refund or credit be given. Exceptions in cases of unforeseen illness, accident, or emergency may be considered and arranged at the discretion of the teacher and administration. In order for any exceptions to be considered, the student/parent must call The bART at (918) 794-0330 or email as soon as possible. If the student or parent does not call or email in advance, no exception will be offered. If two (2) consecutive lessons are missed with no notification by the student/parent as to the student absences, or if school/sport/other extracurricular activities take priority and cause the student to be unavailable during their lesson times for several weeks, the scheduled lesson time will be forfeited.

Student Illness

No students should attend lessons when sick (i.e. fever, nausea, vomiting, etc.). The bART reserves the right to dismiss a student from a scheduled lesson if the student arrives exhibiting symptoms of illness. In that case, a makeup lesson will not be offered.

Instructor Absences

If the instructor is absent from a lesson, the lesson will either be made up during a specified makeup week for that semester or during another designated makeup day set at the discretion of the instructor and/or bART office. Days missed by teachers that do not get made up may also be credited to the next semester. The bART also reserves the right to provide a qualified substitute in the event of an instructor absence.

*All lessons that are rescheduled between bART student and instructor must be communicated directly to bART staff via email. No exceptions. 

bART Calendar/Closings

It is important that bART students and parents have a regularly-checked email account in order to receive all bART communications. The bART does not text students and parents.


The bART is closed on all major federal holidays. .

Inclement Weather

In the instance of inclement weather, it may be necessary to cancel lessons and classes. These cancellations will be made up during a set of built-in makeup days within the semester (usually at the end), or at the instructor’s discretion. For any inclement weather closings, please call the main office number where we will have a voice message. As well, you may check our social media pages (Facebook and Instagram). The bART will typically follow TPS weather closings.

Payment Options

Registration and Tuition

Trial lessons must be paid for in full at the time of registration, in addition to any applicable one-time registration fees and/or instrument rental fees. All group classes are a flat rate fee. Monthly payments will be accepted on the 1st of each month. If using a credit/debit card, it will automatically be charged. There will be no exceptions. If you do not have a credit/debit card available, please contact Holiday and break closures have been calculated in the tuition rate. If you are in need of financial assistance, please see the front desk.

Late Fees

If tuition payment is not received by the due date, it is considered late and a $30 late fee will be applied. It is the responsibility of the student/parent to ensure tuition is paid in a timely manner. The bART Center of Music reserves the right to suspend or discontinue instruction of any student who is delinquent in fulfilling their financial obligations at any time.

Late Registration

Tuition is pro-rated for students who register after the first of the month.

Financial Aid

The bART Center for Music is committed to superior music education for everyone, regardless of ability to pay. You will need to bring your family’s year-end tax forms and fill out an application. Financial aid is awarded to young musicians who are committed to consistent practice and attendance. Please contact the Executive Director to learn more.

Discontinuing Lessons/Classes

Students who wish to discontinue lessons or classes must notify the Registrar in writing at Lessons must be paid through the date of notification.


The bART Center for Music reserves the right to dismiss any student due to disciplinary problems, frequent absences, or parental noncompliance with our policies.

Non-Discrimination Policy

The bART Center for Music complies with all laws prohibiting discrimination in the conduct of its operations and programs. The bART admits students of any religion, gender, race, color, sexual orientation, national and ethnic origin to all rights, privileges, programs, and activities generally accorded or made available to students at the academy. It does not discriminate on the basis of religion, race, color, sexual orientation, national, and ethnic origin in the administration of its educational policies or programs.

The bART Center for Music is an equal opportunity employer and makes employment decisions based on merit.  We want to have the best available people in every job. bART policy prohibits unlawful discrimination based on race, color, creed, gender, religion, marital status, registered domestic partner status, age, national origin or ancestry, physical or mental disability, medical condition (including cancer and genetic characteristics), sexual orientation or any other consideration made unlawful by federal, state, or local laws. It also prohibits unlawful discrimination based on the perception that anyone has any of those characteristics, or is associated with a person who has or is perceived as having any of those characteristics. All such discrimination is unlawful. The bART is committed to compliance with all applicable laws providing equal employment opportunities. This commitment applies to all persons involved in bART operations and prohibits unlawful discrimination by any employee of The bART, including supervisors and coworkers.

Disability Accommodation:  To comply with the applicable laws ensuring equal employment opportunities to qualified individuals with a disability, upon request the Conservatory will make reasonable accommodations for the known physical or mental limitations of an otherwise qualified individual with a disability who is an applicant or an employee, unless undue hardship would result.

Any employee who requires an accommodation in order to perform the essential functions of the job should contact their immediate supervisor and request such an accommodation. The individual with the disability should specify what accommodation he or she needs to perform the job.